1. -  Please make sure requests are accurate and reflect the correct dates/time students will be on the unit.
2. -  If changes are made after the original request, the request must be updated through the CAHS system.

The following documentation is required for clinical groups.  All paperwork must be submitted to Kelly Reif at least one week before the start of clinical:

• -  Nursing School Faculty Form -- must be completed each year for every instructor, even if they have been here before.
• -  Annual Unit Based Competency Validation Checklist -- must be completed each year for every instructor, even if they have been here before.
• -  Confidentiality Agreement Form for each student / instructor.
• -  Nursing Student & Faculty Information Form
• -  Proof of HIPAA training or completion of HIPAA Self-Study packet and posttest.
• -  Clinical Information System Authorization Form:
  • -  For students -- Clinical instructor will complete and fax to JHMCIS Security BEFORE students may gain access to POE.  Fax the student's Confidentiality Agreement to JHMCIS Security with the POE Access Form.
  • -  For clinical instructors -- Clinical Information Systems Access Authorization Forms for instructors/faculty will be submitted to JHMCIS Security by Kelly Reif after Student & Faculty Information Form is received.

Orientation

• -  Faculty -- Review the booklet at http://www.hopkinsnursing.org/benefits/agency_faculty_orient.pdf
• -  Clinical instructors will orient students to the unit / hospital

• -  Instructors / faculty - must attend the POE training class offered on Tuesdays from 8 AM - 12:00 PM.  Contact CISTrain@jhmi.edu or call 410-614-0958 to register.

  -  Faculty who have not used POE training within the past year will need to attend training again. -  If faculty who have had POE training within the past year and need to get reactivated should contact the HELP desk, 410-955-4357. -  For other POE access problems, contact JHMCIS Security at 410-735-6831 for guidance.

• -  Nursing Students -- If students will administer medication during their clinical experience, they must complete the POE training for nursing students.
  

  JHU Students Non-JHU Students

  
  
  - NEW-

Clin Doc Training

• -  Instructors and students must attend the Clin Doc training class if they are on a unit that is or will be using Clin Doc during their clinical experience.  The
  following units will begin using Clin Doc:
• • -  Psychiatry
  • -  Neuro
    
  • -  Medicine
  • -  Surgery (November -- 2010)
    
    
• -  Instructors -- must attend the Clin Doc training class offered on Tuesdays from 12:30 - 4:00 PM (after the POE class in the morning)
• -  Students -- must attend a two-hour Clin Doc training class.
• -  Contact Megan Blakeley, at the CIS Training Center, to schedule a class until an online course has been developed: 410-614-0958 or CISTrain@jhmi.edu.
  

• -  ALL requests must be submitted in writing to Kelly Reif.
• -  Students and/or faculty may not seek out their own clinical practicum sites.
• -  The practicum request needs to include:
  

  -  Start / end date -  Total number of hours -  Clinical Site preference

• -  The following paperwork is required for independent practicum groups:
  

  -  Request for Independent Practicum Form -- Include all of the terms in the gray box at the bottom of the page.  If the school has a copy of the student TB status, evidence of hepatitis B vaccination and MMR, demonstration of varicella immunization/vaccination and proof of bloodborne pathogen safety  training, a letter may accompany the form stating the information is on file at the school. -  Confidentiality Pledge Form -  Proof of HIPAA training or completion of HIPAA Self-Study packet and posttest.

Parking / ID Badge:

• -  JHH is not able to provide free or reduced rate parking for students, except on weekends and off shifts.
• -  If you are working weekends or between 4pm-8am, parking is free if you have a JHH ID badge. 
• -  To get a temporary JHH ID badge, on your first day here, come to Administration 220 to pick up a form.  Bring a photo ID.  You will need to take that form to the ID office to get your ID.  The Administration office and the ID office are open Monday - Friday, 8am-4pm.
• -  For your personal safety, we strongly recommend that you park in one of the hospital garages and pay the fee if you are not eligible for free parking.  Car pool with other students to split the cost, if possible.

For more information, contact Kelly Reif, kreif@jhmi.edu.